Home >> Blog >> The ultimate guide for maintain (Updated 2018)


The ultimate guide for maintain (Updated 2018)






The Ultimate Guide

What is “Maintain”?

“The technical meaning of maintenance involves functional checks, servicing, repairing or replacing of necessary devices, equipment, machinery, building infrastructure, and supporting utilities in industrial, business, governmental, and residential installations.”

We call it to maintain because maintaining relates to more than maintenance services. It starts from logistics and on-site installation to maintenance, training and modification. All these activities are performed so that the product can keep in working condition throughout it’s life span.

Logistics explained…

Logistics is the activity of movement goods from suppliers to customers. Logistics contains many sub-activities like packaging, transportation, supply chain management etc. Because it is not just calling the courier and sending the item as many people think. It is to make sure that the product reaches to the customer in the condition that it was supposed to. If any damages or delays happens, suppliers generally wear the cost. Depending on the product and the distance cost might increase. Therefore logistics should be modeled, analyzed, visualized and optimized by software. Many leading companies use web based management so all parties can enter details about the shipment. This way the information is available t the customer at all times. This saves a lot of time to call people around and chase the product. Another aspect of logistics is the packaging. Product should be packaged properly to ensure that it will arrive the destination without any defects. Proper material and labeling is required so that carrier can understand the content and be careful. Sometimes labels like “flammable liquid, explosives, fragile, this way up” are put on the packaging to emphasize requirements. Packaging has effect on marketing as well. Many companies spend fair bit of money to improve packaging so consumers start liking the product from unboxing stage. For mass manufacturing, engineers design packaging machines to decrease the cost. Many products around us are packaged by machines rather than human beings. Did you realize?

Challenges of Installation in Detail

Many products need to be installed on-site rather than just sending them in a package to the customer. There are a lot of challenges of on-site installations. Especially in construction area there are many factors engineers, architects can’t be certain about. In design stage a lot of estimations are done for perfect conditions. But as everyone knows, the real life is totally different. Therefore prior to manufacturing products many times designers go on-site to double check measurements. Because even a few mm changes might cause reworks costing a lot. If it is a machine that is installed on site installers need to make sure that all sources like power, gas, air are available at installation. Arrangements are made in advance to facilitate on time installation. There are always tricks to be successful on the other hand. Experienced tradesman take with them spacers, shims, spare parts to deliver the products-project on time even if there are some unexpected circumstances. Experience plays a great role in on-site installation so you don’t want to hand it over to wrong hands.

Why do we need training?

A question arises in the minds of users that why do we need training? Can’t we just install and start using it? Well, for simple products and applications yes it is the case, but when you are talking a bout a custom designed machine to perform a certain work you need to know more. Wrong usage of products may lead to failures in their life cycles. Companies spend a lot of money to train their staff. Once a new machine is purchased a training may be required from the designing company to familiarize operators with that machine. On-site or off-site training are available to use minimum amount of resources. Training should cover all details of proper usage of the product and maintenance. By adhering to this practices we can keep our machinery intact at all times.


We try to constrain the meaning of maintenance only to scheduled activities that take place in intervals to keep a product or machine in good working order. Maintenance is disregarded by many in the field because of the lack of understanding of its importance. If people realized how important maintenance is they would spend on it. Think about the time and resources wastage at the time of a breakdown. Plus there is a stress on the management. Workers wait until the machine is working, downtime is involved. Sometimes even it takes more time to get it up and running if there are spare parts that need to be ordered. It turns out to be a big hassle for the company. On time maintenance is the way to prevent all these problems. But today it’s very hard to find reliable companies to maintain products or machines. Many time they use cheap parts or fluids as replacements which adds up to the cost in the long run. Companies don’t want to keep a team and tooling just for the maintenance so what to do? Give the work to experienced, reliable, honest hands.


Although we don’t want products fail. There are a lot of internal and external factors that effect the life of a part. Corrosion, wear and tear, frequency, incorrect usage, you name it. Many times parts fail even before their life finishes. Once a part fails it may also destroy other parts within the same unit. At the end of the day it happens and must be fixed immediately. Delays in downtime costs a lot and nobody likes that. We use repair in a broader sense and meaning that to replace the parts whether it involves a rework on the broken part or making a new part and replacing broken one. It depends on the cost. If repair of the parts is cheaper people go this direction. If it is feasible to manufacture a new one and replace that’s even better. Methods of manufacturing are used to repair parts, like welding, machining… Sometimes repair may involve more processes like robot welding, machining back to tolerances. In summary, repair of the product is an important stage and must be analyzed properly.


Human beings are constantly seeking ways to improve. Designs are not perfect. Therefore they need to be revised and improved constantly. Even products around us are being modified as we see. Take iphone for example: 4-5-6-7-8… How many will come more? Maybe a lot. It depends on the needs. Requirements of consumers increase all the time. They want fast, intelligent products. Technology is getting upgraded yearly. You buy a machine and after a couple of years it becomes old. That’s why we need to modify our products. To keep up with the pace of the advancement. Modification may involve mechanics, electrics, electronics, hydraulics, programming and more. Engineers reverse engineer many products and re-engineer them using modifications. World has changed…

Last words

In conclusion, to maintain is to keep a product providing the work that is required at all times. It is also to follow new advancements and upgrade it as necessary. At Invetive we have many services related to maintain. We package products. We ship them to their destinations. We also install and train. We offer maintenance services which may include repairs or modifications. We help you to transform your ideas into reality to build your future by bringing design-build-maintain-market processes together. Thus having a benefit and impact on the whole world.

Explore More?

Transform your new idea into reality

Free quotes provided within 24 hours